25 Shopping Complex,
M/s Thompson Potteries,
86 Church Road,
Your letter dated 4th June has come to us with a bit of Surprise. You have asked us to make payment for your bill no. 3849 dated 16th April for items of crockery supplied by you. In this context, I wish to point out that the payment of the aforesaid bill has already been made by us.
In fact, the cheque for full and final payment of your bill was dispatched the following day of the receipt of goods.
We believe that your letter asking us to send payment is an innocent mistake which will be discovered when you re- check your accounts and records.
Let me assure you that we are very prompt in making payment to our suppliers.